Staff Directory
| Name | Role | Office | Tel | |
|---|---|---|---|---|
| Maureen Armstrong | JDG Editorial Assistant | 332 | 617-495-1980 | maureen@math.harvard.edu |
| Arthur Gaer | System Administrator | 426g | 617-495-1610 | gaer@math.harvard.edu |
| Susan Gilbert | Graduate Program Administrator | 331 | 617-496-5211 | sgilbert@math.harvard.edu |
| Ann Janik | Financial Coordinator | 323 | 617-496-9200 | ajanik@math.harvard.edu |
| Cynthia Jimenez | Undergraduate Program Coordinator | 334 | 617-495-9116 | cindy@math.harvard.edu |
| Anna Kreslavskaya | Sponsored Portfolio Administrator | 325a | 617-495-1946 | kreslavs@math.harvard.edu |
| Susan Milano | Calculus Coordinator | 308 | 617-496-4203 | milano@math.harvard.edu |
| Nancy Miller | Birkhoff Library Librarian | 337 | 617-495-2147 | nancy@math.harvard.edu |
| Roberta Miller | Staff Assistant | 325 | 617-495-2141 | robbie@math.harvard.edu |
| Nathalie Morales | Staff Assistant | 325 | 617-495-2171 | morales@math.harvard.edu |
| Irene Minder | Director of Administration and Finance | 329 | 617-495-2170 | irene@math.harvard.edu |
| Susan Peterson | Faculty Assistant | 323 | 617-495-5334 | peterson@math.harvard.edu |
Financial Forms
| Universal Expense Form (UEF) | Must accompany any reimbursement request |
| Foreign National Information Form (FNIF) | Used to set up foreign nationals | Missing Receipt Affidavit (MRA) | Must be used in lieu of missing receipts over $75 (except conference expenses, when expenses under should be recorded as well) | Business Meals Track Form | To collect information about the purpose of business meals and participants | Payment Approval Form | To obtain approval from Faculty on payments for visitors or vendors involving Start-up funds or Federal funds. Used to get approval on subcontract invoices. | Expenses under $75 (without receipts) | Must be used in lieu of missing receipts under $75. | Grant Relevance Statement | To guarantee the expense is relevant and appropriate to the project of the grant | Honorarium Form | Must be used to process a refund or honorarium through Web Voucher in lieu of an invoice | Federal Awards Travel Reimbursements Exception | When a traveler uses a non-U.S.-flag air carrier on travel to be charged to federally sponsored awards |
HR/Payroll Related Forms
| Foreign National Information Form (FNIF) | Used to set up foreign nationals | I-9 Form (Employment Eligibility Verification) | Check for employment eligibility and provide proof of identity documentation for U.S. citizens and non-citizens prior to hiring. | IRS W-4 | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings | W-4 for Harvard Students | Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings. This version of the W-4 is for Harvard students only. | Massachusetts Tax Form | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. | Massachusetts Tax Form for Harvard Students | Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings. | Student and Temp Payroll Time Sheet | Departmental form for Students and Temporary employees to record their hours worked on a weekly basis. Must be signed by direct supervisor and submitted to the Math Department Finance Office for entry into the PeopleSoft system. | Dependent Data Sheet | For foreign scholars with family members. Must be typed. Please complete all sections regarding family members who will be accompanying the scholar or who are currently in the United States. | Visa Document Request Form | F-1 Students and J-1 Exchange Visitors sponsored by Harvard University should complete this form to request a new visa document. | Appointment Information Form | Word document for appointments at the Math department. |
Copies of all Financial and HR/Payroll forms can be found in The Mathematics Department Main Office, 3rd Floor.
External adminstrative links
| HARVie Employee Intranet | Needs password and will allow to access People Soft Payroll and benefits Information | Employment at Harvard | Employment resources at Harvard | FAS Human Resources | Human resource website of FAS | FAS Registrars Office | The FAS registrar office. Some forms like grade change forms or course statistics | Office of Provost | The Office of the Provost | FAS Handbooks | Handbook for Students for Faculty | My Harvard | Start page for many Harvard resources |