Department of Mathematics FAS Harvard University One Oxford Street Cambridge MA 02138 USA Tel: (617) 495-2171 Fax: (617) 495-5132

Staff Directory

all emails are "at math dot harvard dot edu".
NameRoleOfficeTelEmail
Maureen ArmstrongJDG Editorial Assistant332 617-495-1980maureen
Pamela BrentanaFaculty Assistant 325 617-495-5334pbrentan
Roana Cala Staff Assistant325 617-495-2171roana
Arthur GaerSystem Administrator 426g 617-495-1610gaer
Alex GontarCMP Editorial Assistant 242h 617-496-1986agontar
Cynthia JimenezUndergraduate Program Coordinator 334 617-495-9116cindy
Larissa KennedyGraduate Program Administrator 331 617-495-5377lkennedy
Anna KreslavskayaManager of Research and Finance 320 617-495-1946kreslavs
Sarah LabauveAdministrative Coordinator (Center of Math Sci Appl) 103 Garden 617-496-5421slabauve
Dave Muoio Editorial Assistant (Center of Math Sci Appl) 105 Garden 617-496-7132dmuoio
Cynthia TrinhStaff Assistant (Center of Math Sci Appl) 103 Garden 617-495-5615cyntrinh
Gaby Leon-GuerreroStaff Assistant 325 617-495-2141gaby
Susan Milano Calculus Coordinator 308 617-496-4203milano
Nancy Miller Birkhoff Library Librarian 337 617-495-2147nancy
Diana Lu ChenFinancial Associate 325a 617-496-4518dlchen
Irene Minder Director of Administration and Finance 329 617-495-2170irene
Andrea PatinoFinancial Administrator 323 617-496-9200apatino

Financial Forms

See also Unified Forms Area at able.harvard.edu .
Employee Reimbursement/Corporate Card PaymentMust accompany any employee reimbursement request
NonEmployee Reimbursement FormMust accompany any non-employee reimbursement request
Travel Reimbursement to Foreign Nationals To certify not to receive income payments from Harvard University during next 45 days. See back of form for details
Deposit Prepayment Enclosure and Special Mailing FormExpedite check processing and enclosure option for enclosures and mail
Check Inquiry Request formStop a check or get a copy of a University check
Wire transfer authorization Form Make a payment using electronically transferred funds (US Dollars only)
Missing Receipt Affidavit (MRA) Must be used in lieu of missing receipts over $75 (except conference expenses, when expenses under should be recorded as well)
Business Meals Track Form To collect information about the purpose of business meals and participants
Payment Approval Form To obtain approval from Faculty on payments for visitors or vendors involving Start-up funds or Federal funds. Used to get approval on subcontract invoices.
Expenses under $75 (without receipts) Must be used in lieu of missing receipts under $75.
Grant Relevance Statement To guarantee the expense is relevant and appropriate to the project of the grant
Federal Awards Travel Reimbursements Exception (DOC) (PDF)Traveler using non-U.S.-flag air carrier on travel to be charged to federally sponsored awards
In Lieu of Invoice Form Form is to be used in lieu of invoice for Refund, Honorarium, Prize and Fellowship requests.
W-9 FormRequest for Taxpayer Identification Number and Certification
Credit Voucher (.XLSX)Spreadsheet: must accompany all cash and check deposits. See form for details and exceptions.
Dept. of Homeland Security Form Homeland Security Visa payment form. is automatically delivered to HIO
Emergency Check Pickup Form For emergency situations where a check must be physically picked up at 1033 Mass Ave.

HR/Payroll Related Forms

Foreign Individual Request Form To setup a foreign individual in the Oracle Vendor database. You're responsible for logging into GLACIER, completing the program, printing the Tax Summary and providing the forms to the NRA Tax Group in order for the Mathematics Department staff to process your reimbursement/payment request. GLACIER should not be filled out more than 30 days prior to entering the US.
I-9 Cover Sheet (DOCX) This cover sheet must accompany every I9 form submitted
I-9 Form (Employment Eligibility Verification) Check for employment eligibility and provide proof of identity documentation for U.S. citizens and non-citizens prior to hiring.
I-9 Form Instructions The instructions explain how to fill out the I9 form.
IRS W-4 Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings
W-4 instructions Tax withholding info update for new employees. Log in to Peoplesoft to fill out W4 online.
Direct Deposit instructions Update direct deposit for new employees. Log in to PeopleSoft.
W-4 for Harvard Students Authorize Harvard to change your federal withholding exemptions and additional income tax withholdings. This version of the W-4 is for Harvard students only.
Massachusetts Tax Form Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings.
Massachusetts Tax Form for Harvard Students Authorize Harvard to change your Massachusetts withholding exemptions and additional income tax withholdings.
Student and Temp Payroll Time Sheet Departmental form for Students and Temporary employees to record their hours worked on a weekly basis. Must be signed by direct supervisor and submitted to the Math Department Finance Office for entry into the PeopleSoft system.
Dependent Data Sheet For foreign scholars with family members. Must be typed. Please complete all sections regarding family members who will be accompanying the scholar or who are currently in the United States.
Visa Document Request Form F-1 Students and J-1 Exchange Visitors sponsored by Harvard University should complete this form to request a new visa document.
Course Assistant Appointment Form Course Assistant Appointment paperwork at the Math department (updated Aug 2016).
Salaried Appointment Form Word document for salaried appointments at the Math department.
Non-Salaried Appointment Form Word document for non-salaried appointments at the Math department.
Timesheets Are now done using People soft


Copies of all Financial and HR/Payroll forms can be found in The Mathematics Department Main Office, 3rd Floor.


Undergraduate Student Forms

Undergraduate Student Travel Grant Application Instructions and application form to request department Travel Grant funds

Graduate Student Forms

TF application form To be completed by all graduate students enrolled in the GSAS. This form is used for TF and GCA positions
TA application form To be completed by non-Harvard affiliates. Applicants also provide current CV.
Graduate Student Travel Grant Instruction Instructions and application form to request department Travel Grant funds
Graduate Student Travel/Research Grant Form This is a writable form for requesting travel grants
Graduate Non-Employee Reimursement form Reimbursement Form for Graduate Students

Sponsored Research

Sponsors: Portals for Applications and Reporting Funding Opportunities Search Engines
NSF Proposal Documents and Templates:


External adminstrative links

FAS Postdoc resource page Resource page for postdoctoral fellows at FAS
HARVie Employee Intranet Needs password and will allow to access People Soft Payroll and benefits Information
Employment at Harvard Employment resources at Harvard
FAS Human Resources Human resource website of FAS
FAS Registrars Office The FAS registrar office. Some forms like grade change forms or course statistics
Office of Provost The Office of the Provost
FAS Handbooks Handbook for Students for Faculty
My Harvard Start page for many Harvard resources
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